How to set up out of office in Apple Mail.
Apple Mail itself doesn't have a vacation responder — the feature lives in iCloud Mail settings. This guide covers how to enable it on Mac, iPhone, and iPad.
Apple Mail itself doesn't have a vacation responder — the feature lives in iCloud Mail settings. This guide covers how to enable it on Mac, iPhone, and iPad.
Apple Mail relies on iCloud for vacation responder. To enable: go to iCloud.com → Mail → settings (gear icon) → Preferences → Vacation, toggle "Auto-reply with this message" on, set dates, paste your message, save. The setting applies across all your Apple devices automatically.
Open icloud.com in any browser and sign in with your Apple ID.
Click Mail from the iCloud app grid.
Click the gear icon in the lower-left corner → click Preferences.
In the Preferences window, click the Vacation tab at the top.
Check "Auto-reply with this message". Optionally check "Send only during this date range" and set start/end dates. Paste your message body. Click Save.
The auto-reply is now active across all your Apple Mail devices (Mac, iPhone, iPad) automatically.
Hello, Thank you for your email. I am out of office from [start date] until [return date]. For urgent matters, please go to [yourname].outofofficepro.com — you'll be routed to the right person automatically by issue type. I will respond when I return. Best, [Your name]
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Apple Mail sends a notification. OutOfOfficePro is the page senders tap to reach the right person — automatically, by issue type. $9.99/month, cancel anytime.
Set up your routing page →Apple Mail is just a client — it relies on the underlying mail server for auto-reply. iCloud Mail (the server) is where the feature lives.
No. The iCloud responder only fires for emails sent to your @icloud.com, @me.com, or @mac.com addresses. For Gmail, set the responder up in Gmail's settings.
Yes — but it requires going to icloud.com in Safari. The Mail app itself doesn't have a vacation toggle.