Pre-written, polished out-of-office message templates for every situation. Copy and paste straight into your email, edit if you want, send.
Three polished vacation auto-replies — formal, warm, and brief. The defaults that work for most pros.
Read templates → → Parental leaveLong-absence templates that handle the "when am I back?" question gracefully without over-promising.
Read templates → → SabbaticalFor the rare and beautiful occasion. Sets clear boundaries, preserves the relationship.
Read templates → → Medical leaveHandles the privacy line. Says enough, doesn't overshare. Routes urgent things appropriately.
Read templates → → ConferenceFor events. Acknowledges spotty connectivity, doesn't promise quick replies you can't deliver.
Read templates → → CustomNeed something different? Use our free generator — five tones, eight reasons, instant output.
Open the generator →Every template here ends with "for urgent matters, contact X." But what if X isn't the right person for every kind of urgent matter? Pro routes by issue type — roof leak goes to your roofer, court deadline goes to your senior partner, deliverable due goes to your design lead. Three minutes to set up. $9.99/month.
The right template depends on three things: how long you'll be gone, who's most likely to email you, and what tone matches your relationship with them. A two-day conference doesn't need the same setup as twelve weeks of parental leave. A formal cold-prospect email needs a different reply than a colleague's check-in.
Whichever template you choose, customize these five things:
1. Specific dates. "Out from May 8 until May 21" beats "out until next week." 2. An urgent contact. A real route, not just "leave a message." 3. Honest reply timing. If you'll have 800 emails to answer, don't promise a 24-hour turnaround. 4. Brevity. Most OOO replies are too long. 100 words is enough. 5. No apology for being out. You're allowed to take time off. The reader doesn't need you to apologize for it.
For industry-specific message frameworks, see property managers, attorneys, CPAs, or consultants & agencies. Each industry's pain pattern is different, and so is the right OOO playbook.